Kyiv · Lviv · Odesa
Venue selection, supplier coordination, event styling and a T-minus schedule, written into one dossier you can audit before you sign anything.
02 — Capabilities
Each row states the deliverable and the usual lead time. Venue availability is confirmed only in a signed contract.
Three to five venue options with capacity, season, and site constraints written out for side-by-side comparison.
10 to 12 months aheadA supplier map with named contacts, contracted scope, and no undisclosed commissions.
8 to 10 months aheadVenue-aware direction for tablescape, lighting, and florals, adjusted to the season.
6 to 8 months aheadA T-minus plan from first booking to day-of, with named owners at each month marker.
Booking to day-of03 — Venues
Every shortlisted venue is logged before it reaches you: region, seated capacity, best season, and the limitation we would plan around.
05 — Timeline
Sample schedule from a Kyiv wedding of 140 guests. Every tick names the person who signs off, so nothing waits on a week of silence.
Capacity, season and curfew checked before any deposit. Availability is not held until the signed contract returns.
Owner · Olena, venue leadCatering, photography and music confirmed against the venue's supplier rules. Each contract lists our fee and any commission, separately.
Owner · Dmytro, supplier deskPalette and table plan drawn to the room, not to a reference photo. Seasonal flowers and daylight hours set the rest.
Owner · Iryna, stylingTravel, accommodation blocks and transfers confirmed. Final numbers go to the caterer in writing on this date.
Owner · Olena, guest logisticsMinute-by-minute schedule issued to every supplier and to both families. One rehearsal, one dry run of the aisle walk.
Owner · Andrii, day-of managerTwo coordinators on site from setup to the last transfer, with the signed run sheet in hand and a printed supplier map.
Owner · Andrii and IrynaTimings shift with the venue and season. See the full planning process
05 · SCOPE & PRICING
Fees are indicative until consultation and written quote. Availability is not guaranteed until confirmed in a signed contract.
| Tier | Included | Not included | Indicative fee |
|---|---|---|---|
| Advisory | Venue shortlist with written constraint notes; supplier introductions; three planning sessions. | Contract review, styling, on-day presence. | from UAH 48,000 |
| Signature | Venue selection, supplier coordination, venue-aware styling direction, T-minus schedule. | Legal contract review, guest transfers, on-day floor management. | from UAH 145,000 |
| Full Coordination | Signature scope plus named owners per workstream and on-day management to 12 hours. | Venue hire, supplier fees, travel outside Kyiv, Lviv, and Odesa. | from UAH 260,000 |
Cost drivers: guest count, venue region, seasonal date, supplier scope, and styling build. Travel outside Kyiv, Lviv, and Odesa is quoted separately.
07 / Enquiries
Send the celebration date, guest range and region. You receive a written note on venue fit, supplier availability and the next planning step.
contact@zolthos.com Enquiry form
Reply within one working day, Monday to Friday. Phone +380 955 387 8422.